Why Employers Need Job Applications

The Reasons behind the Questions

Legal Reasons

"When you sign this document you are stating for the record that everything on the application is true and correct to the best of your knowledge. You also understand that intentionally providing false, misleading or inaccurate information will constitute grounds for dismissal....."

You're giving permission for your history to be checked.
Most of these statements also include something to the effect that you are giving your permission for your former employers to provide reference information to the prospective employer. You may also be given paperwork to sign giving your permission for a criminal background check, credit check or drug screen to be conducted.

The employer needs to be able to defend the legality of her hiring practices.
The U.S. government requires employers to keep candidate applications for specific lengths of time. The length of time depends upon whether or not the candidate was hired. The company also needs to be able to defend itself against discrimination claims.

Hiring Process Reasons

It allows for easier apples to apples candidate comparisons.
Since all candidates' job applications are in the same format it's easier to compare your job qualifications to other job hopefuls.

Interviewers want to know where to find certain information.
Resumes come in many different formats. Your resume will be referenced during the interview but experienced interviewers know exactly where to look for specific info on the application. The application allows the interviewer to make the most of his time with the applicant.

Employment history, employment reference and background checks can be performed more efficiently.
Checking job references is a time consuming activity. Especially if one has three references to check for ten different people. The more complete and accurate the information you provide, the faster your application will move through the HR process.